Teesside Lady Golfers' Alliance

Allocation of jobs between Secretary, Treasurer and Assistant Secretary

 

Secretary

 

Fixtures:

• Organise fixture dates

• Liaise with appropriate outside organisations

• Liaise with clubs via reps and obtain written confirmation of date and price of fixture

• Print fixture cards and distribute to reps

• Reprint rule books where necessary

 

Record Keeping: 

• Keep records of membership of each club annually

• Keep records of the attendance of each member at each fixture

• Keep records of the allocation of a fixture to clubs to enable future club selections to be made

• Keeps record of all draws made

• Keep records of all trophy winners

• Calculate cup winners

• Deputising for Treasurer and Assistant Secretary when necessary

• Support the President on her President’s Day

• Liaise with Past President re Past Presidents and Committee Day

 

Treasurer

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Fixtures: 

• Organise collection of entry fees

• Collate with draw sheets

• Buy prizes and ensure they reach the venue

• Pay the club on the day for use of the club

• Bank the entry fees

 

Record Keeping:

• Keep appropriate records of all transactions and expenses

• Provide statements of accounts when required by the committee

• Provide accounts at the year end which have been suitably audited

• Provide financial advice to the committee

• Deputising for the Alliance Secretary generally and at fixtures  

 

Assistant Secretary  

 

Charity Day: 

• Issue raffle tickets

• Organise draw with the Lady President

• Identify winners

 

Annual Dinner: 

• Book venue

• Agree menu

• Buy raffle prizes

• Arrange an After-Dinner Speaker

• Do table allocation

 

Deputise for the Alliance Secretary generally and at fixtures  

 

Lady President

To chair the meetings and perform duties as agreed by the committee.  To write a note of thanks to each club Lady Captain holding the event, thanking the representative and her band of helpers, the Greens and Catering Staff and thanking the club for allowing us the use of the course.

Vice-President

To deputise for the President when requested.

Past President

To organise the Past Presidents Day and Committee outing at her club. 

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